Fourteenth European Space Weather Week
Nov 27 - Dec 1, 2017, Ostend, Belgium


deadlines for Sessions

Yellow is important for ESWW14 participants.

Call for contributions to sessions - 1st announcementMid March 10, 2017
Call for contributions to sessions - 2nd announcementEarly May, 2017
Deadline early contributions to sessionsMay 31, 2017 included
Submission of late - only poster! - contributions is openFrom June 1, 2017
Deadline for review of abstracts of early contributions by session convenersJune 7, 2017
Notification of acceptance to the authors of early contributionsJune 12, 2017
Online publication of accepted early contributionsJune 12, 2017
Deadline invited oralsSeptember 30, 2017, included
Deadline time schedule of orals for session convenersOctober 15, 2017
Online publication of time schedule of oralsOctober 20, 2017
Deadline late poster contributionsNovember 1, 2017, included
Latest Deadline review late poster contributions by session convenersNovember 7, 2017

See the list of sessions and submit an abstract

What exactly means the deadline of May 31?
May 31 is the deadline for requests of oral contributions to a session. The session convener will review your request and can accept it as an oral but also as a poster.
You can also request a poster instead of an oral. The session conveners can accept it as a poster. If they want to schedule it in the oral part of the session, they will accept it as an oral.
The advantage of submitting it before May 31 is that you will be notified by June 12 of acceptance and your contribution will be immediately listed online.

What if I miss May 31?
Don't panic. You can submit - only - posters until November 1.

When will my late poster contribution appear online?
As soon as it is reviewed by the session conveners. The latest deadline for reviewing late poster contributions is November 7.
If this is too late, make sure you submit your contribution before May 31.

Information for session conveners
Session conveners fill the oral part of their session with accepted spontaneous requests for orals and invited orals.

Spontaneous requests for orals
ESWW14 participants can request for an oral, deadline May 31, 2017 included. The session conveners can accept it as an oral and schedule it in the oral part of their session. The session conveners can accept it also as a poster.

Early poster requests
ESWW14 participants can send an early request for a poster, deadline May 31, 2017 included. The session conveners can accept it as a poster. It is also possible that the session conveners want to schedule it as an oral in the oral part of their session. The authors will be notified.

Invited Orals
Session conveners can invite authors to submit an invited oral. These authors submit their invited oral through the website and choose the option 'Invited oral', deadline September 30, 2017 included. The session conveners review these submission and label them as 'Accept as an Invited oral'.
Note that authors of invited orals are ESWW14 participants and hence pay the ESWW14 fee.

When will the program appear online?
From June 12 onwards, contributions that are reviewed and accepted by the session conveners will be listed immediately online.
From October 20, the time schedule of an oral part of the session will be published.


Timeslot for an oral contribution
The minimum timeslot of a contributed oral is 15 min, an invited oral 20 min, including Q&As.


deadlines for Topical Discussion Meetings

Yellow is important for ESWW14 participants.

Call for Topical Discussion Meeting (TDM) - 1st announcementMid March, 2017
Call for TDM - 2nd announcementMid April, 2017
Deadline for submissionMay 31, 2017 included
Notification of acceptance to the conveners Begin June, 2017
PC Proposes a TDM scheduleJune 12, 2017
Online publication of the final TDM scheduleBefore end of June, 2017

Read about and request a Topical Discussion Meeting



ESWW Registration deadlines

Full week
Early birduntil Oct 15, included300 Euro
Regularfrom Oct 16 until Sunday before start ESWW14, included400 Euro
Onsite500 Euro
Student - Early birduntil Oct 15, included100 Euro
Student - Regularfrom Oct 16 until Sunday before start ESWW14, included300 Euro
Student - Onsite400 Euro


Single day
Early birduntil Oct 15, included125 Euro
Regularfrom Oct 16 until Sunday before start ESWW14, included175 Euro
Onsite200 Euro


Deadlines for Business meetings

Yellow is important for ESWW14 participants.

RequestSince we ran out of deadlines, there is no deadline.

Read about and request a Business Meeting
List of Business Meetings