Fourteenth European Space Weather Week
Nov 27 - Dec 1, 2017, Ostend, Belgium

Sessions: important dates and deadlines

Yellow is important for ESWW14 participants.

Call for contributions to sessions - 1st announcementMid March 10, 2017
Call for contributions to sessions - 2nd announcementEarly May, 2017
Deadline early contributions to sessionsMay 31, 2017 included
Submission of late - only poster! - contributions is openFrom June 1, 2017
Deadline for review of abstracts of early contributions by session convenersJune 7, 2017
Notification of acceptance to the authors of early contributionsJune 12, 2017
Online publication of accepted early contributionsJune 12, 2017
Deadline invited oralsSeptember 30, 2017, included
Deadline time schedule of orals for session convenersOctober 15, 2017
Online publication of time schedule of oralsOctober 20, 2017
Deadline late poster contributionsNovember 1, 2017, included
Latest Deadline review late poster contributions by session convenersNovember 7, 2017


What exactly means the deadline of May 31?
May 31 is the deadline for requests of oral contributions to a session. The session convener will review your request and schedule it as an oral or accept it as a poster contribution.
You can also request a poster instead of an oral.
The advantage of submitting it before May 31 is that you will be notified by June 12 of acceptance and your contribution will be immediately listed in the online program.

What if I miss May 31?
Don't panic. You can submit posters until November 1.

When will my late poster contribution appear online?
As soon as it is reviewed by the session conveners. The latest deadline for reviewing late poster contributions is November 7.
If this is too late, make sure you submit your contribution before May 31.

For session conveners

Session conveners fill the oral part of their session with accepted spontaneous requests for orals and invited orals.

Spontaneous requests for orals
ESWW14 participants can request for an oral. The deadline is May 31. The session conveners accept it as an oral and hence schedule it in the oral part of their session. The session conveners can accept the request, but as a poster.

Early poster requests
ESWW14 participants can request a poster, deadline May 31. The session conveners can accept it as a poster. It is also possible that the session conveners wants to schedule it as an oral.

Invited Orals
Session conveners can invite authors to submit an invited oral. These authors submit their invited oral through the website and choose the option 'Invited oral', deadline September 30, 2017 included. The session conveners review these submission and label them as 'Accept as an Invited oral'.
Note that authors of invited orals are ESWW14 participants and hence pay the ESWW14 fee.

When will the program appear online?
From June 12 onwards, contributions that are reviewed and accepted by the session conveners will appear immediately in the online program.
From October 20, the time schedule of an oral part of the session will be published.

Timeslot for an oral contribution
The minimum timeslot of a contributed oral is 15 min, an invited oral 20 min, including Q&As.